Senior Project Administrator

Company: Manson Construction Co.
Location: Jacksonville
Posted on: February 8, 2025

Job Description:

SUMMARY

Is your CV ready If so, and you are confident this is the role for you, make sure to apply asap.
The Senior Project Administrator role serves as lead for project administrators supporting construction, dredging and offshore projects and is a primary liaison between operations, corporate HR, and accounting department. A highly visible and fast-paced position charged with quality control of accounting, compliance, and other administrative responsibilities over projects ranging in various sizes from $1M to $500 million in contract value. This position reports directly to the Regional Business Manager with input locally from construction sponsors and project managers as needed.

Requires some travel and the ability to train and support project administrators and various projects.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Additional duties may be assigned.

Support in cost forecasting and cost systems on projects.
Assist project personnel in preparation of payment accruals, change orders, etc.
Assist with vendor information inputs and the Small Business Program.
Assist with recruiting, posting, and hiring of craft labor.
Manage/track of PAR's, craft labor, craft labor rates, personal information, etc.
Assist with development and updating of project administrative resource tools such as Project Administration Module and trainings.
Support and assist with training of project administrators.
Manage and upkeep of asset tracking and eq. tracking.
Manage project document control on SharePoint. This includes managing various files and logs such as preliminary notices, conditional lien waivers, change orders, correspondences, RFI's, Submittals, subcontracts, etc.
Manage project compliance, subcontractors included: Certified payrolls, small business reporting, assist with internal & 3rdparty audits, regulatory compliance (FAR, CFAR, DFAR, OFCCP, SBE, etc), lien waivers, labor compliance (employee utilization, apprenticeships, CPRs, etc.), insurance and bonds and other compliance items as required by contract.
Accounting: Sub/Supplier accruals processing, invoice processing, timecard review, purchase requisitions (office supplies as needed)
Prepare and submit federal and non-federal contract compliance reports for Manson and subcontractors.
Conduct new hire onboarding and coordinate trainings and prepare PAR's
Must maintain strict confidentiality, professionalism and discretion at all times.
Act as a HR liaison between field and HR department.
Assist in preparation of subcontracts and management of subcontractor requirements including management of certificates of insurance and bonds.
Assist with good faith efforts outreach when requested
Conduct administrative tasks such as managing office machines and office technology, answering phones, scanning, processing daily mail, manage calendars, set up meetings, take meeting minutes.
Assist with setting up field office, housing and vendors for remote jobsites.
Comply with Manson's Code of Ethics and Standards of Business Conduct.
Practice safe work standards and promote an Incident and Injury Free (IIF) work environment as a condition of employment.

QUALIFICATIONS
To perform this job successfully, an individual must be able to perform satisfactorily the essential duties and responsibilities noted above. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION and/or EXPERIENCE

Bachelors degree in Business Administration/Management preferred. High School Diploma or G.E.D required with a minimum of 5 years project administration experience in construction or related industry.
Requires a proven understanding of standard submittal processing and project document control.
Prior experience in construction industry, with certified payroll, contracts, and a general knowledge of insurance requirements, preferred. Basic knowledge of prevailing wage is preferred but not required.

CERTIFICATES, LICENSES, REGISTRATIONS
Must have a valid Driver's License and acceptable driving record.

COMPUTER SKILLS:

Intermediate to advanced knowledge of Microsoft Office Suite (Word, Excel, Outlook) is required.
Experience with Adobe, SharePoint, CMiC, and Sage preferred

LANGUAGE SKILLS
Ability to read, analyze and interpret contract specifications, permit regulations, general business periodicals, professional journals, technical procedures, and governmental regulations. Ability to effectively communicate and coordinate job related information, project tracking and completion timelines, and address with managers, clients, customers, and the general public.

REASONING ABILITY
Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

MATH ABILITY
Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions and decimals. Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations.

WORK ENVIRONMENT
The work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

PHYSICAL DEMANDS
While performing the duties of this job, the employee is frequently exposed to adverse weather conditions, fumes, airborne particles toxic or caustic chemicals. The noise level in the work environment is moderate to loud. Employee must be able to wear the personal protective equipment (PPE) required of various construction work environments (hard hats, personal floatation devices, safety glasses, respirators, etc.). The employee is frequently required to use hands and fingers, to grasp, grip, handle, or feel. The employee is required to talk and hear. The employee is required to stand, walk, use stairs, ladders, and step stools and reach with hands and arms. The employee must frequently lift and/or move up to 10 pounds and may occasionally lift up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, depth perception, and the ability to adjust focus. Must be able to navigate stairs, ladders and gangways, board, work on and disembark floating vessels and structures.

Manson Construction Co. is an Equal Opportunity Employer, including disability and veteran status. Manson is a Drug-Free Workplace.

If you require reasonable accommodation in completing this application, interviewing, completing any pre-employment testing, or otherwise participating in the employee selection process, please direct your inquiries to Recruiting, 206-762-0850, and recruiting@mansonconstruction.com.

Manson Construction offers our full-time employees a comprehensive and generous benefits package that is among the best in the industry. Our benefits package includes medical, dental, and vision plans for eligible employees and their families, employee assistance programs, flexible spending accounts, life insurance, disability, paid time off, retirement plan with employer matching and ESOP, and an annual discretionary bonus.

Keywords: Manson Construction Co., Jacksonville , Senior Project Administrator, Accounting, Auditing , Jacksonville, Florida