Law Firm Intake Specialist/Receptionist

Company: Wilkes & Mee, PLLC
Location: Jacksonville
Posted on: February 18, 2025

Job Description:

Our rapidly growing law practice is seeking a full-time legal intake specialist/receptionist to join our team! You'll survey prospective clients and empathize with them on the details of their cases, manage new client onboarding and data entry, help our lawyers book and manage their appointments, and handle some front office work. We'll provide the training and resources to help you flourish in your role on a tight-knit, supportive, and passionate legal team. If you have prior customer service experience, great communication skills, and a passion for helping others, apply today!

PLEASE NOTE: THIS IS NOT A REMOTE POSITION. PLEASE DO NOT APPLY IF YOU ARE NOT IN THE METRO JACKSONVILLE AREA.

Responsibilities:

--- Screen incoming potential client phone calls to make sure the case falls within the scope of the firm, while helping the caller feel heard and understood
--- Book consultations for prospective clients with our lawyers to expand our caseload and ensure meeting schedules are accurate
--- Perform miscellaneous clerical tasks as needed, including transcription, research, spreadsheet management, and email writing to ensure operational efficiency
--- Collect paperwork and enter data into our case management system to ensure a smooth onboarding for new clients and tidy management of case files
--- Help foster prospective client streams by providing input into awareness and law firm partnerships initiatives alongside the marketing team
These are just a few of the responsibilities for which you will be entrusted.

Qualifications:

--- CRM and case management software experience a plus
--- Background in the legal industry preferred
--- Proficiency with Microsoft Office products, especially Microsoft Excel
--- Sales or customer service experience highly valued
--- Excellent and empathetic verbal and written communication skills required


About Company:
We are focused on changing the way people think about lawyers. We are into honesty & integrity. We believe in treating colleagues, clients, and opposing parties with kindness even when kindness might not seem warranted. We work hard, play hard, and offer a TON of opportunities for the right people to grow personally and professionally. We are into your goals & dreams and we will work with you to help you achieve them. Our office is pretty casual, but we clean up when we have to. We are an absolute meritocracy and you will be rewarded for your efforts. We don't give a hoot how many years of experience you have. We care about what you can do.

Keywords: Wilkes & Mee, PLLC, Jacksonville , Law Firm Intake Specialist/Receptionist, Administration, Clerical , Jacksonville, Florida