RECEPTIONIST/DATA ENTRY CLERK

Company: Rue & Ziffra
Location: Port Orange
Posted on: April 8, 2025

Job Description:

Receptionist/data entry clerk needed for very busy, growing law firm. Strong customer service and organizational skills a must. Experience preferred. Bilingual English/Spanish a plus. Health, dental, matching 401k, and paid time off. Employer is a drug free workplace and an equal opportunity employer. Job duties (including, but not limited to)-- Answer telephone calls in a timely, professional, welcoming manner and direct calls to the appropriate department/person-- Page employees for calls and visitors-- Take accurate telephone messages to Include name of caller, facility they are calling from (if not a client), and secure an accurate call-back number.-- Receive visitors to the firm in a professional, welcoming manner and notify the appropriate employee(s) of their arrival-- Complete the entry of new client data in the firm's case management system.-- Initiate and send professional emails and form letters to new clients-- Assist the Admin department with support as needed-- Assist other support staff with various secretarial/administrative tasks-- Ensure that the lobbies of both buildings are kept in a neat and tidy manner and snacks/drinks are stocked-- Handle special requests from guests-- Monitor conference room calendar for usage and available space-- Check and forward incoming electronic faxes and send to appropriate partyQualifications-- Excellent communication skills-- Ability to provide superior customer experience-- Computer and Microsoft 365 literacy-- Ability to learn new software quickly-- Ability to work in a team environment-- Excellent secretarial and organizational skills-- Ability to juggle multiple activities and work under pressure-- Attention to detail-- Client Confidentiality-- Dependability-- Ability to use personal cell phone for two-factor authentication as neededCompensation details: 16.5-16.5 Hourly WagePId4f2cf830e4b-25660-37340287

Keywords: Rue & Ziffra, Jacksonville , RECEPTIONIST/DATA ENTRY CLERK, Administration, Clerical , Port Orange, Florida